Eighteen (103 Colmore Row), Exclusive Hire

Allowed events

Licensed for alcohol

Attendee Minimum Age

18

Cancellation policy

CANCELLATION: Should the Hirer cancel the booking, the following charges will apply: Up to 45 days before the Event - 50% of the Total Venue Hire Fee; Less than 45 days before the Event - 75% of the Total Venue Hire Fee; Less than 30 days before the Event - 100% of the Total Venue Hire Fee; Less than 48 hours from the Event - 100% of the Estimated Event Cost

Other rules

 POSTMONEMENT AND CHANGES IN THE EVENT: Whilst every effort is made by the Company to carry out the Services in accordance with the Proposal, the Company retains the right to postpone or change the venue or nature of the Event if this is necessary due to circumstances beyond its control including but not limited to war, riot, industrial dispute, terrorist attack or fire, adverse weather conditions or unavailability of the original venue. In such circumstances, the Company will notify the Client as soon as reasonably practicable of such changes and suitable arrangements will be agreed by both parties. Any additional costs incurred by the Company shall be declared and charged to the Client. 5.       POSTPONEMENT & CHANGES IN THE EVENT DUE TO GOVERNMENT RESTRICTIONS RELATING TO PANDEMICS: All of our events will adhere to current government guidelines. All guests attending the event must act in accordance to current government guidelines, and will be removed if not doing so. For events cancelled over 28 days in advance of the contracted event date, the Company will be able to transfer all costs to the new date or refund the full amount (unless any further costs are incurred and agreed with you in advance). For events cancelled between 28 and 14 days before your event, we will pass on any costs incurred by the Company and transfer any remaining costs to the new date. In the case of moving the event to a new date The Company will endeavour to honour the original quote but if there are any inflationary price increases these will be passed on to the Client 6.      DAMAGE: The Hirer is responsible for the space allocated to them during the Event. Any damage to the Facilities or their contents (or any other part of the Premises) incurred as a result of the Hirer or their guests’ (or representatives of either) acts, omissions or negligence will result in a charge based on: The costs of replacement/repair; and The value to Eighteen of any subsequent loss of business, trade, commercial activity for either Eighteen or the Premises as a result of the damage caused. 7.      FOOD AND BEVERAGES: Food purchased off the Premises may not be brought onto the Premises for consumption, other than that supplied by A ‘corkage’ charge will be applied to any wine, spirits or other beverages brought onto the Premises. 8.      CLEANING AND REMOVAL OF WASTE: Eighteen will be responsible for the waste generated in any Event under 30 persons. Eighteen Reserve the right to donate food waste generated in any Event over 30 persons to charity. No food waste or other waste must be left onsite overnight without prior written agreement. 9.      LIABILITY AND INDEMNITY: To the fullest extent permitted by law, Eighteen shall not be liable for any loss or damage to property of the Hirer or their guests or any inconvenience or loss caused to any party as a result of cancellation or termination under section 4. Appropriate insurance cover should be obtained by the Hirer to indemnify Pavilion against claims which may be made against it in respect of loss or damage that Pavilion may suffer. Such insurance should also cover the risk of bodily injury or death to the client, guests, their servants, contractors, agents or licensees and members of the group or any third parties. This excludes any such loss, damage, injury, or death as may be caused by the act, default, or negligence of Pavilion. The Hirer undertakes to indemnify Eighteen and keep Eighteen indemnified in respect of all actions, proceedings, claims, demands, costs (including legal fees), awards and damages arising as a result of any breach of the Client’s undertakings, warranties and obligations contained in the Agreement. Eighteen does not accept liability for any loss, damage, costs or expenses where the performance or prompt performance of their obligations is prevented or affected by reason of force majeure. 10.    WITHHOLDING SERVICES: Eighteen may withhold use of the Facilities for non-payment of the Hire Charge, or if Pavilion have reason to believe that the Hirer intends to breach these conditions. For the avoidance of doubt, in such circumstances, Pavilion reserves the right to deny access to the Premises. Eighteen may by notice suspend access to the Premises due to any reason or event beyond their control. Eighteen will have no liability for costs, losses, or damages due to a cancellation which is due to any reason beyond their control.