A well-designed meeting room can really help with productivity. It can spark creativity and foster meaningful discussions. Whether it’s a crucial client presentation, a brainstorming session, and a team strategy meeting, the environment in which these meetings take place plays a massive role in their success. From comfortable seating to cutting-edge technology, the things that make up a great meeting room are more than just aesthetic considerations (though those help too).

In this blog we’ll be chatting about what makes for a great meeting room. We will explore things like lighting, technology, furnishings, and more. We’ll speak about the aspects of a meeting room that make it inspiring and a place where you’d be happy to spend the day, brainstorming or learning new things with colleagues. So let’s dive in and discover the elements that make for a truly exceptional meeting room — a space where ideas flourish, decisions are made, and success happens.

This is What Makes for a Great Meeting Room

Comfortable Seating

Let’s face it, being comfortable is really important when you’re in a long meeting. You don’t want to be sitting in an uncomfortable chair all day. By having comfortable seating you’ll actually promote engagement and minimise distractions that may be cause by discomfort.

Space

Capacity is a key thing to look at when you’re booking a meeting room. You want to ensure that the meeting room has enough space to accommodate all attendees comfortably. You should be able to move around and not feel as if you’re sitting on top of each other. There should also be enough seating for everyone.

Lighting

When it comes to what makes for a great meeting room, lighting can make a huge difference. Natural lighting is of course the most desirable as it creates a more inviting and energising environment. However, you also want to make sure there are blinds or curtains so you can adjust the amount of light entering the room that way there isn’t a glare on screens.

Acoustics

There’s nothing worse than sitting in a meeting room and being able to hear everything going on outside the closed door. Look for spaces that have been designed to absorb excessive noice like carpeting or soundproofing.

Temperature

If you’re booking a meeting room during the summer months, make sure it has air conditioning or that you can open the windows. If you’re booking one during the winter, make sure it has heating that works. You want the room to be comfortable and the air quality to be good. It’s even better if you’re able to adjust the temperature settings on your own.

Reliable Technology

Reliable technology is so important when considering what makes for a great meeting room. A well-equipped one will have a projector or a screen, sound system, and video conferencing capabilities. They should be easy to use and reliable so that presentations can run smoothly.

Ample Electrical Outlets/Connectivity

You want enough electrical outlets and good connectivity so that people attending your meeting can charge their devices. It’s also important to check that the Internet is reliable as this will be really important for video conferences, researching, and sharing content.

Whiteboards/Presentation Tools

You’ll definitely need a space for brainstorming or taking notes. Whiteboards, flip charts, or writable walls are useful tools to encourage participation and help drive effective communication.

Privacy

If your meeting is about confidential or sensitive topics, it’s important that the meeting room you hire is private. Find out if you can lock the door, if the room is soundproofed, or if there is a way to prevent people from interrupting you whether that’s a sign on the door, or something else.

Aesthetics

What makes for a great meeting room? Aesthetics. It may sound simple, but you want to pick a meeting room that works for your company. If you’re a more corporate business you may opt for a traditional conference room or boardroom. Start up companies may want something a bit more creative. It’s important to get the aesthetics right as your team will be in that meeting room for awhile and you want an environment where everyone will thrive.

Interested in booking a meeting room? We’ve got some great spaces, no matter what your needs are! Find Out More!